Company Anniversary Events Across Multiple Sites: Planning Online Participation
When staff from several sites join one anniversary event, separate the time people watch from the time they take part, and decide who answers the host and through which channel. "We'll run a quiz and a prize draw" is not enough to run a segment with many people joining remotely.
If you are the HR, culture or administration lead for an anniversary or internal event, work through the questions below before choosing programmes. They draw on Lina Life's 34th anniversary online event, which Chris & Partners ran.
What Chris & Partners did at Lina Life's 34th anniversary
Lina Life's 34th anniversary event took place online on 23 April 2021 because of COVID-19. The host and contestants gathered at DSM Square Art Hall, while around 800 employees joined on Zoom, taking part live in a pop quiz, a masked singing contest and a lucky draw.
Chris & Partners ran the online event and built the studio. (View the project)
The questions below are general suggestions for a new event. They do not reproduce Lina Life's internal running order or participation figures.
1. Separate viewers, participants and performers
First check whether everyone really needs camera and microphone on at once.
- Viewers: most employees, who need a stable picture and sound
- Participants: people giving short responses — quiz answers, chat, polls
- Performers: people chosen in advance who appear on stage or screen
Each group needs different connection and audio conditions. Also check whether sites will watch together or individuals will join separately; if sites watch as groups, consider missions at site level.
2. Write the participation rules as sentences
Instead of "we'll run a quiz", write down:
- How do people answer? (chat / polling tool / separate link)
- How many seconds do they have?
- How are ties handled?
- When and how are results announced?
For prize draws, agree eligibility, duplicate wins and what happens if a winner is absent with the host. If the rules take long to explain, consider simplifying the programme. Announce how to rejoin after a dropped connection and where to ask for help; the host confirms prize delivery and personal data handling.
3. Rehearse performers in their real set-up
If performers join remotely, check audio, screen sharing and music playback on the device and in the room they will actually use. An office meeting room and a living room can sound very different.
The host should allow for response lag when introducing the next item, and the operations team should split broadcast screen control from participant support.
4. If you run on site and online together, align how both take part
If other sites join a head-office event online, decide how in-room and online attendees take part in the same programme. Check that answer channels, what appears on screen, and eligibility for awards and draws apply equally to both. Our town hall and all-hands guide covers hybrid internal events as well.
Five things to send your agency
- Participation format: [individual log-in / site group viewing / on site + online]
- Programme priorities: [speeches / awards / participation segments]
- Performers: [number in studio / number remote]
- Platform and internal communications owner: [confirmed / open]
- Scope: [planning / studio / video and streaming / on-site operations]
Tell us how people will take part and we can discuss whether a one-way livestream or an interactive online event fits your purpose.
Frequently asked questions
How many people can an online anniversary event handle?
It depends on the platform and how the event is run. Before headcount, decide how viewers, participants and performers are split and how each group takes part.
What should we decide to get people participating online?
Choose segments with a short, clear way to respond. If sites watch as groups, consider whether individual or site-level missions suit you better.
What should we check in a remote performer rehearsal?
Audio, screen sharing, music playback, camera height and lighting on the actual device and location — and agree a fallback for dropped connections.
What rules does a prize draw need?
Eligibility, duplicate wins, what happens when a winner is absent, prize delivery and personal data handling, all confirmed by the host in advance.
Planning an event that brings several sites together?
Tell us your participation format, programme and performers. Chris & Partners will review the studio, streaming and on-site operations you need.
Lina Life project · Our services · Talk to us about your event
hello@chrisandpartners.co · +82-2-375-4620
Chris & Partners is a Seoul-based event agency, founded in 2013, that has planned and run 250+ events in 12 countries across five continents.
Case source: Chris & Partners official portfolio, "Lina Life 34th Anniversary Online Event". Event date 23 Apr 2021 / checked 2 Nov 2026. The planning questions and FAQ are general suggestions, separate from the case.